Faxing has changed dramatically with the advent of the Internet. With the web fax service, all you need is to attach the required document to an email and send it to your fax provider. Most Internet fax service providers use the best online fax technology with filters that can filter your attachments and convert them into a file that can be viewed on your screen without any additional software. Online fax facility has numerous benefits and some of the major benefits are:

1. Cost savings: There is no need to invest in a traditional fax machine and worry forever about its maintenance. Many fax machines can also require expensive repairs and toner refills, the regular purchase of consumables that can add up to hundreds of dollars over the course of a year, depending on the volume of your fax messages. Internet faxes also avoid the charges associated with long-distance phone calls because they transmit the information over Internet lines instead of phone lines. Also, some of the service providers will offer their customers additional fax pages for free when purchasing certain plans.

2. Ease of Operations: Internet faxing is childishly simple and you won’t have to deal with frequent paper jams or bother with too many busy signals. There’s no need to handle ink and toner and mess up the entire fax area. You can send/receive fax messages from anywhere with access to the Internet.

3. Secure Faxing – With any fax to email service, the majority of the faxes you send will be encrypted to ensure they are secure and confidential. That web fax services allow you to attach files and convert them to a format that does not require additional software to view.

4. Mobile Text Alerts: If you’re constantly on the go, there’s no need to stay in the office waiting for that very important fax message to arrive. With some service providers, you can enter your mobile phone number into your fax to email account, and this will alert you via text message whenever you receive a new fax message.

5. Operational Efficiency: Unlike traditional fax machines that can only send and receive one fax message at a time, online fax machines can send/receive multiple faxes simultaneously, making them noticeably more efficient and helping to improve business productivity in your office. You can send faxes without the need for a separate, additional dedicated fax line.

6. No special software to buy or download: By contracting these services with your provider, you never need to buy or download any software. Everything is conveniently packaged in your account and all you have to do is select a reputable and reliable fax service provider.

7. Green Faxing – According to research by environmentalists, it is revealed that traditional fax machines consume 200 billion pages of paper each year in the United States alone. If just five per cent of this went paperless, up to a million trees a year could be saved, and large-scale pollution can be avoided by reducing paper consumption.

8. Additional benefits: If your volume of fax messages is huge and bewildering and you want to know who sent what, then fax service providers will keep a detailed and always up-to-date record of who called the fax machine, what number they used and what what time. What time the transaction was made.

If you want to switch from your conventional fax machine to an online fax-to-email service, you can still keep your original fax number. This way, there will be no interruptions and you never have to update your customers on their new fax numbers.